Renascent and the Renascent Foundation are committed to protecting the privacy of our clients, donors, and other individuals about or from whom we collect personal information. A leader in the field of addictions since 1970, Renascent has always protected confidentiality to safeguard the recovery of our clients. Similarly the Renascent Foundation has always respected the privacy of our donors and supporters in its pledge to not sell, rent, or share personal information.
Renascent and the Renascent Foundation are pleased to embrace the principles of the Canadian Standards Association Model Code for the Protection of Personal Information to ensure that all personal information is properly collected, used only for the purposes for which it is collected, and is disposed of in a safe and timely manner when no longer required. Renascent and Renascent Foundation strives to uphold best practices in all areas of business as trusted, charitable, non-profit organizations.
To support lifelong recovery and fund vital treatment programs, Renascent and the Renascent Foundation are interested in building long-term relationships with our clients and donors. Knowing clients and donors is critical to providing good service and building loyalty. We recognize that the information entrusted to us is sensitive and precious.
To earn your trust, we adhere to the following principles to safeguard your personal information:
As granted by the Ministry of Health and Long-Term Care on September 21, 2005, Renascent and its three facilities may act as a single health information custodian. We are responsible for all personal information in our possession. All employees, agents and authorized service providers of Renascent and the Renascent Foundation are required to protect the confidentiality of your personal information. We take every precaution to ensure confidentiality of your information. We keep your personal information and the business you do with us in strict confidence. Where we choose to have certain services, such as information technology or mailing support, provided by third-party providers, we select service providers carefully. We take all precautions to ensure that the service provider protects your personal information by requiring them to enter into confidentiality agreements. Suppliers do not keep any personal information on file.
For clients, Renascent collects, uses or discloses personal information only to: Facilitate treatment, referrals and medical assessments Track clients Report to the Ontario Ministry of Health and Long-Term Care as required by the Provincial Government Report to employers and/or agents of the employer (consent gained) Report when legally compelled by the Courts (consent not required) Respond to any of your information requests (client verification required) Provide you with information about Renascent services and opportunities to give to the Renascent Foundation Note: Renascent is required by the Ministry of Health and Long-Term Care to enter client information into an online provincial database managed by an arms-length agency called DATIS. Rest assured that only Renascent has access to your personal record through a password-protected security system. Both DATIS and the Ontario Ministry of Health and Long-Term Care do not have access to your personal record. DATIS and MOHLTC can access only aggregate or general health information for planning and development purposes. For donors, the Renascent Foundation collects, uses or discloses personal information only to: Help us in our fundraising campaign Process and receipt your donation Provide you with information about Renascent and the Renascent Foundation, e.g. annual report, newsletters Respond to any of your information requests Recognize you publicly for your donation, unless otherwise directed We obtain personal information about you lawfully and fairly. Personal information collected will be limited to that required for the purposes identified by us. Renascent and the Renascent Foundation organize various special events to create a community for recovery, build public awareness and fundraise. Some events require the gathering of personal information to process registration. This information may be used to invite you to future Renascent events and activities of a similar nature. We will inform you of the purpose for which the information is being requested. Open to Renascent Alumni and friends of Renascent, personal information provided to register for tiktalk is used to activate and maintain your free email account and information service.
We collect, use or disclose your personal information with your permission. Your permission may be expressed in writing or be implied (e.g. completion of a donation reply card), and you may give it to us verbally or electronically. You may withdraw your permission to collect, use and disclose your personal information at any time, subject to legal and contractual restrictions and reasonable notice. We will obtain your consent before making information available to third-parties. The Renascent Foundation will respect individuals who wish to remain anonymous and/or to be removed from our mailing list. The Renascent Foundation will provide opportunities to exercise this option on donation reply cards at least once annually. Individuals may also contact the Renascent Foundation directly with this request by email at donate@renascent.ca or by phone at 416-847-6444.
We maintain appropriate procedures to ensure that personal information in our possession is accurate and up to date. You are entitled to seek a correction of your personal information if you believe that the information in our possession is not correct. If you believe any of the information we have collected about you is incorrect or incomplete, you have the right to ask us to change it or delete it. If your personal information is inaccurate or incomplete, we will make the necessary changes.
We do not sell, rent or share your personal information for commercial or non-commercial gain (e.g. share with like-minded organizations to support their fundraising campaigns). We only share your personal information with third-party service providers to facilitate limited administrative duties, e.g. mailings. We select service providers carefully and take all reasonable precautions to ensure that the service provider protects your personal information. These service providers enter into confidentiality agreements and do not keep any personal information on file.
We will keep your personal information only as long as it is necessary to satisfy the purposes for which it was obtained, or as required by law. When we destroy personal information, we will use safeguards to prevent unauthorized parties from gaining access to that information during the process.
Renascent and the Renascent Foundation will protect your personal information by safeguards that are appropriate to the sensitivity of that information. Access to your personal information is restricted to Renascent and the Renascent Foundation.
For questions or concerns about your privacy, please contact the appropriate Privacy Officer based on the nature of your inquiry:
For general privacy matters (excluding personal health information), contact Venkata Marella, Privacy Officer (PIPEDA), at 416-847-6448 or email vmarella@renascent.ca.
For matters involving personal health information, contact Michael Lochran, Privacy Officer (PHIPA), at 647-258-5959 or email mlochran@renascent.ca.
You may also make a complaint to the Information and Privacy Commissioner of Ontario by calling 416-326-3333, toll-free at 1-800-387-0073, or by visiting their website at www.ipc.on.ca.
Renascent and Renascent Foundation uses third-party online fundraising software. Your privacy is important to us. The data that is collected through this third-party internet-based tool (personal information, answers to survey questions, donor data, etc.) is shared with Renascent and Renascent Foundation. Renascent and Renascent Foundation own this data and neither Renascent, Renascent Foundation, or the third-party sells any personal information that is collected.
